INFORMATION NOTICE FOR THE PROCESSING OF PERSONAL DATA ON THE WEBSITE WWW.LMIH.LU

1. CONTACT DETAILS OF THE MINISTRY OF FOREIGN AND EUROPEAN AFFAIRS AND ITS DATA PROTECTION OFFICER

The Ministry of Foreign and European Affairs (the " MFEA") collects and processes personal data about you (" data ") in the context of the performance of its public interest missions and its legal obligations. The contact details of the MFEA, acting in its capacity as data controller, are as follows :

Ministry of Foreign and European Affairs
Address : 9, rue du Palais de justice, L-1841 Luxembourg
Tel. : 247-72436
Email address : [email protected]

If you have any questions regarding the processing of your data by the MFEA, please contact our Data Protection Officer:

by email : [email protected]

by postal mail : 9, rue du Palais de Justice, L-1841 Luxembourg

2. CATEGORIES OF DATA, LEGAL BASIS AND PURPOSES OF PROCESSING

• The lawfulness of the data processing carried out : The MFEA processes your data for the purpose of fulfilling its public interest missions and legal obligations under the applicable data processing legislation, in particular the lawfulness grounds of Article 6 of the General Data Protection Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (hereinafter "Regulation (EU) 2016/679"). Without prejudice to the application of the other bases of lawfulness mentioned above, the MFEA carries out the data processing for which you have given your consent. Please note that you have the right to withdraw your consent at any time (without prejudice to the lawfulness of the processing based on the consent given prior to the withdrawal of consent). To exercise your right to withdraw your consent, please contact our Data Protection Officer, specifying the processing for which you wish to withdraw your consent.
• Categories of data processed : MFEA processes the following categories of data : last name; first name; company; structure; email address; phone number.
• The purposes of the processing : The purposes of the processing for which your data are intended are the following :
  • Downloading toolbox items
  • Downloading graphic elements
  • To respond to the contact form

3. DATA SOURCES AND THEIR RECIPIENTS

The data processed by the MFEA comes from the following sources :

• Toolbox download form
• Contact form

In order to carry out its public interest missions and legal obligations, the MFEA transmits your data, including by direct access, to the following categories of recipients :

• Binsfeld, 14, rue du Parc L-2313 Luxembourg ; website management
• Luxhosting Networks S.à r.l., 14, rue Robert Stumper L-2557 Luxembourg; hosting of the website
• Optimy S.A., Bd du Souverain 36, B- 1170 Bruxelles, Belgium; propriétaire et gestionnaire de la plateforme
• Amazon Web Services, 38 avenue John F. Kennedy, Luxembourg; hébergement d’Optimy
• Skyscrapers, Komiteitstraat 48, B-2170 Merksem, Belgium; Cloud management d‘Optimy.
• Multiple Entrepreneurship Worldwide S.à r.l., Zone industrielle Rolach, Hall 4, L-5280 Sandweiler ; coordinateur de la LuXembourg Collection

4. COLLECTION OF DATA FROM THE DATA SUBJECT : MANDATORY NATURE OF THE DATA PROVISION AND THE CONSEQUENCES OF REFUSING TO PROVIDE IT

The provision of your Data to the MFEA is mandatory for the processing of requests and forms. Your refusal to provide us with the requested Data would make it impossible to process your requests and provide a response.

5. RETENTION PERIOD

Your Data is kept in a form that allows you to be identified for a period of 5 years from the date of your event or project or the processing of your request, as appropriate.

The above retention periods apply without prejudice to possible further processing for compatible purposes, in particular for statistical or scientific research purposes or for archival purposes in the public interest (in particular their retention by the National Archives) or for the purposes of ongoing legal proceedings.

6. THE TRANSFER OF YOUR DATA TO A THIRD COUNTRY

Your data will in principle be processed within the European Economic Area. The MFEA may, however, transfer your data to a third country (i.e. one that is not part of the European Economic Area). Data transfers are carried out in accordance with the conditions set out in Chapter V of Regulation (EU) 2016/679. More information about possible international transfers of your data can be obtained from our Data Protection Officer.

7. THE RIGHTS OF THE DATA SUBJECT

You have the rights provided by the provisions of Chapter III (Articles 12 to 22) of Regulation (EU) 2016/679. You may thus, within the limits of the applicable legislation, access and obtain a copy of the data concerning you (Article 15), obtain the rectification of inaccurate or incomplete data (Article 16) and obtain the deletion of such data under the conditions provided for in Article 17 of the said Regulation.

You also have, within the limits of the applicable legislation, the right to object to the processing of your data under the conditions set out in Article 21 of Regulation (EU) 2016/679.

In certain cases, you also have the right to limit the processing of your data (Article 18) and to portability (Article 20).

The processing of your data does not involve any automated decision making that produces legal effects on you or significantly affects you in a similar way.

Any communication relating to a request for information, concerning a complaint or regarding the exercise of your rights under the provisions of Regulation (EU) 2016/679 should be addressed to the MFEA's Data Protection Officer.

8. COMPLAINT TO THE NATIONAL COMMISSION FOR DATA PROTECTION (CNPD)

If, after having contacted us, you believe that the processing of your data by the MFEA constitutes a breach of Regulation (EU) 2016/679 or that your rights under the said Regulation have not been respected, you may lodge a complaint with a supervisory authority in the field of data protection, namely in Luxembourg the Commission Nationale pour la Protection des Données (CNPD) (www.cnpd.public.lu ; 15, Boulevard du Jazz, L-4370 Belvaux ; Tel: (+352) 26 10 60-1).